ADMIN OFFICER JOB DESCRIPTION
Job Description
The HR and Admin Officer is directly responsible for the employee life cycle management of all employees at district level. In addition, she/he will lead the administrative function in the district, manage the admin assistant and in his/her absence handle administration directly.
Duty & Requirements
Ensure all HR policies and processes are in place and up to date as per employee manual
Review and update all human resources policies to meet the organization’s needs
Advise line managers and other employees on employment law, policies and procedures
Ensure proper filing of personnel documents and maintain a digital archive of personnel documents
Ensure proper record keeping of attendance, leave and national/international travels
Follow standard recruitment process ensuring fairness, transparency and competition including recruitment of short-term consultants
Ensure recruitment process documentation with assessment sheets
Review/develop job descriptions in consultation with team leaders and ensure every staff has a JD in their personnel file
Ensure proper induction of a new employee following induction protocol. Review/update the induction protocol time to time
Review and update performance management system and ensure timely performance appraisals
Prepare staff development schedule in consultation with team leaders and keep track of employees training and ensure pre-and post-training reports
Review and update staff departure protocol and conduct severance processes of all staff as per departure protocol
Ensure proper orientation on HR issues to all new staff
Ensure staff insurance policies (Group life and medical insurance)
Review and advise updates on grievance policy and Code of Conduct
Qualifications and skills:
Degree or Diploma in Human Resources.
3-4 years working experience in a similar capacity.
Added advantage if available immediate or within short notice.
Thorough understanding of Singapore labour and employment laws.
Good computer skills in spreadsheets and word processing.
Good organisation and interpersonal skills with ability to function in a multi-cultural environment.
Fluent spoken and written English.
Flexible, resourceful and able to perform despite tight schedules.
A high-level individual who is independent, proactive, with good attitude and mindset.
Must take initiative to complete task assigned.
Has a strong stakeholder focus and service-oriented attitude.
Adheres which are: Knowledgeable, Optimistic, Determined and Engaging
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