Office Administrator job description
Job brief
The Office Administrator is responsible for overall general office duties, a backup for the Tech calls and dispatch. They will maintain and setup client agreements and invoice customers for product, time and agreements. The Admin will maintain a sufficient product inventory, quote and purchase product for clients and basic accounts payable and receivables. They will assist in new employee recruiting and provide Human Resources duties.
Responsibilities
Organize conference call and meeting room bookings, and follow up on attendance confirmations.
Schedule and coordinate employee travel accommodations.
Ensure knowledge of staff movements in and out of the organization.
Maintain active awareness of staff members’ whereabouts and availability
Maintain and tidy the reception and coffee serving areas.
Enter truck haul tickets into Explorer and Microsoft Excel.
Draft and send invoices to customer, sub-contractors, and suppliers.
Draft, edit, and finalize various letters, reports, raw data or other various forms of documentation.
Assist new employees with hire on paperwork, checking for accuracy and completion.
Provide administrative support tasks, such as proofreading, transcribing handwritten information, and document sorting.
Accurately, enter employee work hours into payroll software, ensuring deadlines are met.
Take and place orders for office supplies, and deliver them to the proper departments.
Maintain routine clerical records, logs and data and compile routine reports.
Other General Administration duties as required.
Must ensure a solid understanding of, and comply with the principles of the company’s Code of Ethics.
Must examine situations in light of the principles of the Code of Ethics.
Requirements
A minimum of 2 years’ experience holding a responsible position in a general office environment.
Exceptional organization, planning and administration skills.
Highly computer literate: confident and proficient with Word, Excel, PowerPoint, Outlook, internet and data entry.
Self-motivated, punctual, reliable, able to maintain confidentiality.
Excellent written and spoken (face to face and phone) communication skills.
Excellent numeracy skills.
Experience in working with minimal supervision.
Experience working flexibly in a small team, building strong day-to-day relationships with colleagues.
Able to manage a varied workload, balancing scheduled tasks with requests for assistance from the team, which may have short deadlines.
Commitment to equal opportunities policies and practices, and the promotion of equalities.
Download PDF Document In English. (Rs.10/-)
Comments