Office Assistant job description
Job brief
Under the supervision of the Office Manager, this position provides administrative support for the company. In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, purchasing supplies, working on special projects, and covering the receptionist during breaks and absences.
Responsibilities
Handling incoming calls and other communications.
Managing filing system.
Recording information as needed.
Greeting clients and visitors as needed.
Updating paperwork, maintaining documents and word processing.
Helping organize and maintain office common areas.
Performing general office clerk duties and errands.
Organizing travel by booking accommodations and reservations needs as required.
Coordinating events as necessary.
Maintaining supply inventory.
Maintaining office equipment as needed.
Aiding with client reception as needed.
Experience as a virtual assistant.
Creating, maintaining, and entering information into databases.
Requirements
Familiarity with basic office procedures and equipment including, but not limited to:
copiers, fax machine, printers, and postage machine.
High level of PC proficiency working with MS Word, Excel and Outlook.
Must possess a high level of interpersonal and communications skills and be willing to
be a team player.
An ability to understand and follow specific and detailed instructions.
Must have strong problem solving skills, pay close attention to detail, and have the
ability to prioritize work. Must also have the ability to work well under pressure and
deliver within required deadlines, often in a fast-paced work environment.
Knowledge can be acquired through a degree, related courses in secretarial and office
administration or a minimum of one to two years of general office experience
Must use own vehicle and possess a valid driver’s license. Proficiency in MS Office
Download PDF Document In English. (Rs.10/-)
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