Performance Improvement Plan
Employee Name: | Function: |
Evaluator: | Effective Date: |
Mid review: | End Date: |
Please state the areas where improvement is desired
Performance Targets | Current Performance | Deviations |
Set Performance Standards:
Performance Standards | Mid-term review | End Date | Status |
Action plan and comments:
Comments | Signature | |
Employee | ||
Supervisor | ||
HR |
Review Feedback:
Meets expectations
Does not meet expectations
Feedback
Supervisor | Signature | |
HR | ||
Department head |
Performance Improvement Plan
Objective:
To make performance expectations clear to the employee and quantify the same.
To document and put into process the same and ensure timely feedback
Scope:
Employees who have been rated “needs improvement or less “as per our rating during the review process.
Employees who are consistently performing below-set standards for a period of 3 months.
In case of behavioral issues, the complaint has to be reported in writing. The manager along with HR will conduct an inquiry to establish the same.
Timeframe:
The process will be conducted over one month.
Process:
Once the case has been established for the PIP to be instituted, HR along with the supervisor will inform the employee in writing and explain to the employee that he /she is being put on a PIP.
The PIP meeting will be conducted by the supervisor along with the HR representative.
The employee will be explained his / her current performance along with the expected performance parameters. The areas of improvement will also be made clear.
The performance standards will be set for the employee along with the dates when performance will be reviewed.
The employee will be made to understand that performance below the set standards is not accepted.
All the participants in the meeting will record their comments.
The performance will be monitored continuously and the same will also be communicated in the mid- review meeting.
At the end of the review period, the supervisor and HR representative will document the employee’s performance and consult the department head to decide further course of action.
The decision will be communicated to the employee.
Date:
To,
Sub: Performance Improvement Plan
Dear ……..,
This is in reference to your performance for the period … to …. We have observed that you have not been able to meet with the set performance standards.
Hence we are placing you on a performance improvement plan starting today. During this period your performance will be continuously monitored and feedback will be given by your immediate supervisor.
You are expected to bring your performance up to the set standards else we will have to take a strict action. We sincerely hope the guidance and feedback given will help you in improving your performance as per the Company’s expectation.
We wish you all the best.
Yours Sincerely,
Authorized Signatory
HR
P.S. - Please return a signed copy of the letter to the HR Department
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